Visitor Pass

For Visitor's Pass, the Organization field is automatically fetched based on the logged-in user's credentials.

Create a New Gate Pass

To create a new Gate Pass this menu can be used.

The Host Employee can be selected from the Employee Being Visited (Host) dropdown. The Purpose of Visit must be entered (minimum 3 characters), the number of visitors can be specified, and entry/exit date and time are scheduled using date pickers.

Visitor information is filled in, including contact number (must be 10 digits), full name (must have at least 3 characters), company/location (Must include at least one alphabetic character), Visitor Email (optional), ID type (selected from a dropdown), and ID number (based on ID type e.g. Aadhaar must be 12 digits). There are 5 to 6 types of ID types like adhar card, pan card, passport, voter ID card, driving license and company Id card (any organization or a company from which the visitor is coming from). Company ID cards can be used as a reference ID type and reference number.

The Primary radio button identifies the main visitor in group scenarios. This is the person whose WhatsApp number will receive the QR code and confirmation message.

The form can be submitted using the "Create" button or cleared using "Reset” as shown highlighted above.

When creating a Visitor Gate Pass, selecting the Number of Visitors automatically generates the corresponding number of detail rows. You can add additional entries at any time using the Add Row option, and the visitor count will update automatically in the No. of Visitors field.

If a visitor entry is added by mistake, simply use the Remove button to delete the row. The system will instantly adjust both the row list and the visitor count. This ensures accurate, flexible, and efficient management of multiple visitors.

If any required fields are missing or filled incorrectly, the system will display error messages like: "Mobile number should be of 10 digits," Visitor Name “Must have at least 3 letters," "Max 12 chars for selected ID type," or "This field (field name) is required."

Additionally, a pop-up message “Please insert numbers only” appears in case characters other than numbers are entered in the contact number field.

When the details entered are correct notification message is received on the top right corner.

After the visitor registration is completed, a WhatsApp message is sent to the visitor with a QR

WhatsApp Notification and QR Code

code and a Gate Pass ID. These can be used for entry by either scanning the QR code at the security desk or manually entering the Gate Pass ID into the system.

Auto-populate Visitor Data on Visitor Pass Page- If the visitor has visited previously, the system recognizes their mobile number, ID, or other unique identifier. The form fields (Name, Contact, Company, ID Proof, Email, etc.) are auto filled with the previously stored data from the database.

Visitor Declaration Form

Before entering the premises, visitors can submit a Declaration Form listing any items they are bringing. The form includes fields for item description, quantity, serial number, drop-off status, and associated visitor. This information supports security compliance and ensures the tracking of physical goods brought into or taken out of the premises during a visit.