Visitor Management System

The process of managing visitors is essential to maintaining workplace safety and operational efficiency. From clients and interviewees to vendors and guests, keeping track of who enters and exits the premises ensures greater control, transparency, and accountability.

The Visitor Management System (VMS) on the Digital HRMS platform streamlines and organizes this process. It enables employees to register visitors in advance, allows security personnel to validate entries using QR codes or OTPs, and maintains a centralized record of all visits. Whether for planned or unplanned visits, all visitor details are securely stored and can be accessed whenever required. The system digitizes the entire visitor lifecycle — from registration and entry to check-out — while also supporting functionalities such as partial check-in/check-out, no-show management, and gate pass printing.

By eliminating the need for manual registers, the VMS significantly accelerates the visitor handling process, ensuring smooth registration, efficient gate pass printing, and accurate exit logging.

The VMS module comprises:
  1. Admin Configuration
  2. Visitor Management
The Visitor Management section includes the following tabs:
  1. Visitor Pass
  2. Visitor Dashboard
  3. Check-In/Check-Out