Asset Registration

The Asset Registration page allows administrators to register and manage assets within the system. This section provides an overview of all registered assets and their current allocation details.

Users can navigate to:

Asset Management > Asset Registration

The system displays all registered assets along with allocation details such as: Asset Number, Allocation Type, Allocation To, Allocation End Type, Allocation Date, Allocation End Date, Allocation Description, Custom Fields

Asset Allocation from Asset Registration Form

The system allows users to directly allocate assets from the Asset Registration Form.

By clicking on the Asset Registration Form tab, users can allocate one or multiple assets at a time.

The allocation can be made to:

  • Employee
  • Business Unit
  • Location

This simplifies the allocation process and eliminates the need for navigating to separate allocation pages.

Conditions for Asset Allocation

Before allocating an asset, the following conditions must be met:

  • The asset status must be Working
  • The asset must not be in:
    • Repair State
    • Store State
    • De-registered State
    • Already Allocated State

If the asset is in any restricted state, allocation will not be allowed.

Example:
If an asset is marked as Repair, the user must first edit the asset status and update it to Working before allocation.

Allocation End Type

While allocating an asset, the user must select an Allocation End Type:

  • Definite – Allocation for a specific duration.
    In this case, the user must enter:
    • Allocation Date
    • Allocation End Date
  • Indefinite – Allocation without any end date.
    In this case, only the Allocation Date is required.

Suggested Enhancement Under Review:
The current labels Definite and Indefinite may be updated to Temporary Allocation and Permanent Allocation in future releases for better usability.

Multiple Asset Allocation

The system now supports multiple allocations in a single session.



Users can:

  • Allocate multiple assets at one time
  • Assign different allocation types in one process
  • Enter custom field values during allocation

This improves efficiency in bulk asset allocation scenarios.

Asset Lifecycle Tracking

Once assets are allocated successfully:

 New Enhancement

The system automatically updates the Asset Lifecycle Tracker with:

  • Allocated User
  • Allocation Date
  • Modified Date
  • Allocation Status

This helps track the full history of each asset.

New Feature Indicator

A new Feature Indicator Icon has been introduced across the module.


Whenever a new feature or functionality is deployed:

  • The system displays a special icon along with the feature description.
  • The indicator remains visible for 7 days after deployment.
  • After 7 days, it is automatically removed.

This helps users identify newly released features easily.


Asset Registration Enhancements

In the Asset Registration tab, the asset registration form is now available in a collapsible dropdown format. This enhancement provides better visibility of the registered asset grid by reducing screen clutter and allowing users to expand or collapse the form as required.

A new Updated By field has been introduced to manually capture the name or ID of the person registering the asset. This field is optional (non-mandatory) and helps organizations track who created or updated a particular asset record. This feature is mainly introduced for compliance and audit purposes.

Functionality:

  • Improves UI by collapsing the registration form.
  • Helps track the person responsible for asset registration.

The same Updated By field is also reflected in Bulk Asset Registration.



Editing the Asset Registration
On mouseover on each row, an Edit icon appears, which allows the Admin/HR to update the Asset Registered.

 
Once the Admin/HR clicks on the Edit icon, there appears the provision to edit the Make, Model Series, Serial Number, Configuration, as well as the Status (Working/Not Working). Once updated, the Admin/HR needs to click on the Update Category button after putting in the Comments. They can also De-register certain assets not in use.