Simplify Leave & Attendance Management with Digital HRMS
Manage employee leave, attendance, requests, and workforce activities through one centralized platform.
How Digital HRMS Simplifies Leave & Attendance Management
Managing employee leave, attendance, working hours, and related requests can become challenging when processes are handled manually or across disconnected systems. Digital HRMS brings these activities together through a centralized platform, helping employees, managers, and HR teams manage leave, attendance, requests, approvals, and workforce information more efficiently.
The platform also provides configurable dashboards, task-based workflows, reporting capabilities, roster management, and workforce tracking tools to support different organizational requirements.
Common Leave & Attendance Management Challenges
Managing leave and attendance across different teams and work arrangements can create administrative challenges without a centralized system.
Manual Attendance Tracking
Maintaining attendance records manually can increase administrative effort and the possibility of errors.
Complex Leave Processes
Managing different leave types, balances, requests, and approvals can become difficult across teams.
Delayed Request Approvals
Pending leave, attendance, and other workforce requests can affect day-to-day operations when approvals are delayed.
Attendance Regularisation
Correct attendance discrepancies by submitting multiple regularisation requests at once through a structured workflow.
Limited Workforce Visibility
HR and managers may need consolidated access to attendance, leave, roster, and employee information.
Complex Reporting Requirements
Preparing detailed attendance, leave, and compliance reports manually can consume considerable time.
How Digital HRMS Simplifies Leave & Attendance Management
Digital HRMS brings leave and attendance activities together through centralized dashboards and configurable workflows. Employees can submit and track requests, while managers and HR teams can review employee information, manage approvals, monitor attendance, and access relevant reports.
From leave and attendance regularisation to work-from-home requests, overtime, rosters, reporting, and workforce tracking, the platform provides dedicated tools to support everyday leave and attendance operations.
Centralized Leave Management
Manage leave requests, balances, statuses, and related activities from one platform.
Attendance Management
Monitor attendance information and manage regularisation requests through structured workflows.
Request Management
Handle WFH, OT, optional holiday, comp-off, and on-duty requests through dedicated workflows.
Workforce Visibility
Access attendance summaries, employee information, rosters, and attendance-related insights.
Reporting & Analytics
Generate attendance, leave, and compliance reports for better workforce monitoring.
Workforce Tracking
Support geo-tracking, tracking maps, distance travel reports, and Attendance 360 capabilities.
Key Features
Leave & Attendance Module Overview
Access dedicated dashboards that provide visibility into employee notifications, leave and attendance information, requests, approvals, reporting, roster details, and workforce tracking activities.
The Notifications Dashboard provides a centralized view of important leave and attendance-related notifications and pending activities.
It helps users stay informed about attendance notifications, leave requests, attendance regularisation, work-from-home requests, optional holidays, compensatory-off requests, overtime requests, approvals, and other activities requiring attention.
The L&A Dashboard provides a consolidated view of leave and attendance information through multiple dashboard views. It helps users review overall leave and attendance data in a graphical format and access relevant attendance insights.
Leave & Attendance Overview
Provides an overall view of leave and attendance-related information through graphical representations, helping users monitor key workforce attendance information from a centralized dashboard.
a. Leave Information
Provides visibility into leave-related information, helping users review leave availability and related leave data.
b. Attendance Trends
Displays attendance-related trends to help users understand attendance patterns over a selected period.
c. Attendance Summary
Provides a consolidated view of attendance information, supporting quick review of employee attendance data.
d. Attendance Calendar
Provides a calendar-based view of attendance information, making it easier to review employee attendance across different dates.
Dashboard Configuration
The dashboard supports configurable chart views, including number or percentage-based displays, different chart types, color configurations, saved configurations, and drill-down support. Users can also access detailed information from charts and download the displayed data.
Manage Leave & Attendance Activities Through Dedicated Workflows
The L&A Tasks brings together the different leave, attendance, overtime, workforce request, reporting, roster, and tracking activities available within the module. The updated file contains the following tabs and related screens.
a. Leave
The Leave tab enables employees to apply for different types of leave, view available leave information, and track pending approvals.
Leave Request: Submit leave requests by selecting the appropriate leave type and entering the required information.
Leave Status: View the status of submitted leave requests and manage available actions such as pulling back an applied request.
The system also supports yearly leave and attendance history and hourly leave applications.
b. Pre-Approval OT Request
The Pre-Approval OT Request tab provides a workflow for submitting overtime requests that require approval before the overtime activity.
c. Attendance Regularisation
The Attendance Regularisation tab allows employees to correct attendance discrepancies through a structured request process. Employees can also apply for multiple Attendance Regularisation requests at once, making it easier to manage and submit corrections for multiple attendance records efficiently.
d. Work From Home
The Work From Home tab allows employees to submit WFH requests, track request status, and review their WFH history.
e. Leave Encashment
The Leave Encashment tab provides access to leave encashment-related activities and requests.
f. My OT Requests
The My OT Requests tab provides employees with visibility into their own overtime requests and related statuses.
g. My Team's OT
The My Team's OT tab provides managers with visibility into overtime activities and requests associated with their team members.
h. OT Request
The OT Request tab provides access to overtime request activities and related workflows.
i. Optional Holiday
The Optional Holiday tab allows employees to select and apply for available optional holidays.
Optional Holiday Status: The status view provides visibility into submitted optional holiday requests and their current status.
j. Re-assign Request
The Re-assign Request tab allows authorized users to reassign pending approvals when the existing approver is unavailable. It supports selecting an employee, choosing another manager, and reassigning multiple pending approvals together.
k. Claim Locum
The Claim Locum tab provides access to locum-related claim activities within the leave and attendance workflow.
l. Claim PH Duration
The Claim PH Duration tab provides access to public-holiday-duration-related claim activities.
m. Claim Comp-off
The Claim Comp-off tab enables employees to raise compensatory-off requests for eligible extra working hours and track the status of submitted requests.
n. Employee Summary
The Employee Summary tab allows managers to manage leave, attendance regularisation, and WFH activities on behalf of their team members. It provides visibility into reportees and supports request management based on assigned permissions. The system also supports a Freeze functionality to restrict leave, attendance regularisation, and WFH applications after payroll processing.
o. Attendance Summary
The Attendance Summary tab provides managers and HR teams with access to employee attendance information for a selected organization and date range. Users can review leave, comp-off, credited leave, pending requests, and other attendance details, with the option to export information in Excel format.
p. Custom Report
The Custom Report section provides access to dedicated reporting views, including:
- Attendance Summary
- Leave Summary
- Attendance Compliance
These reports help HR and management teams review attendance and leave information based on their requirements.
q. Employee Roster
The Employee Roster tab helps HR and managers create and manage employee rosters for shift-based work environments. Rosters can be mapped to employees based on groups and shifts, and existing rosters can be copied to other employees to reduce repetitive work.
r. My Roster
The My Roster tab allows employees to view their assigned rosters in a calendar format and review their shift details.
s. Geo-Tracking Reports
The Geo-Tracking Reports tab enables managers and HR teams to monitor the locations of employees working at client or remote locations. The system supports employee selection, tracking status, tracking intervals, and automatic or manual tracking modes.
t. Tracking Maps
The Tracking Maps tab provides a map-based view of employee tracking information. Users can select the relevant date, organization, and employee to view tracking information on the map.
u. Distance Travel Report
The Distance Travel Report provides access to employee travel-distance information for relevant workforce tracking activities.
v. Employee Attendance 360
The Employee Attendance 360 tab provides a comprehensive view of employee attendance information through a centralized interface.
w. On Duty Requests
The On Duty Requests tab provides a dedicated workflow for submitting and managing employee on-duty requests.
Review Previous Approval Activities
The Approval History dashboard provides access to historical approval information for leave and attendance-related activities.
It helps users review previously processed requests and refer to past approval activity when required.
Why Choose the Leave & Attendance Management System?
Digital HRMS brings leave, attendance, requests, approvals, reporting, roster management, and workforce tracking together in a centralized platform, helping organizations manage everyday workforce activities with greater visibility and control.
Centralized Leave Management
Manage leave requests, balances, statuses, and related activities from one platform.
Simplified Attendance Management
Manage attendance information and regularisation requests through structured workflows.
Flexible Request Management
Handle WFH, OT, optional holiday, comp-off, and on-duty requests through dedicated processes.
Better Workforce Visibility
Access attendance summaries, employee information, rosters, and workforce insights.
Comprehensive Reporting
Access attendance, leave, and compliance reports for workforce analysis.
Workforce Tracking
Monitor relevant workforce activities through geo-tracking, maps, distance reports, and Attendance 360.
Transform Leave & Attendance Management with Digital HRMS
Managing leave and attendance shouldn't depend on disconnected processes and manual tracking. Digital HRMS brings leave, attendance, requests, approvals, reporting, and workforce tracking together in one centralized platform, helping HR teams simplify daily operations and improve workforce visibility.
