Documents pertaining to company policies are crucial and must be well-maintained for a number of reasons. The first thing that policies do is outline how the firm will function. Every business operation is governed by a policy that offers crucial guidelines for the staff. Keeping track of all these regulations is necessary for the organization's regular internal audits as well as compliance with numerous international standards.

However, non-compliance with business regulations has consequences, making efficient management of the policies crucial. Lack of data accuracy and confidentiality, accessibility issues, difficulty introducing & sharing new policies, decentralized/scattered policy documents, managing a time-consuming paper-based acknowledgement process and keeping multiple policy versions are quite challenging for any organization. Manually managing the corporate policies is challenging because firms are becoming more and more complicated every day. Enterprises can benefit from an automated system for managing policies, such as Digital HRMS. The Digital HRMS policy documents module, for instance, enables the HR to specify the access to each policy document so that only the appropriate individuals have the necessary access.